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Every One sends E(electronic)mails every day.It became a part in our lives and we cant imagine a day with out reading mails and sending mails. So Today am going to give some tips for effectively sending mails.
I Think every has seen the 2 options ‘Cc:’ & ‘Bcc:’ below the ‘To:’ box where we types the email address of the recipient .Do you ever thought of those 2 ??
Now let me tell about them. Those are very useful while sending mails to a group of people. If you want to send mail to a person and also let some other to know that you have send a mail to that person then you should write the email id of that person in ‘To:’ box and some others ids in ‘Cc:’ box.
It is abbreviation for Blond Carbon Copy.Blind carbon copy refers to the practice of sending a message to multiple recipients in such a way that conceals individual email addresses (mentioned in "to" field of the mail) from the complete list of recipients.
There are a number of reasons for using this feature:
- BCC is often used to prevent an accidental "Reply All" from sending a reply intended for only the originator of the message to the entire recipient list.
- To send a copy of one's correspondence to a third party (for example, a colleague) when one does not want to let the recipient know that this is being done (or when one does not want the recipient to know the third party's e-mail address, assuming the other recipient is in the To: or Cc: fields).
- To send a message to multiple parties with none of them knowing the other recipients. This can be accomplished by addressing a message to oneself and filling in the actual intended recipients in the Bcc: field. However, this does not ensure that the Bcc: addresses will be hidden from other Bcc: addresses in all implementations.
- When sending an e-mail to multiple recipients, one can hide their e-mail addresses from each other. This is a sensible anti-spam precaution because it avoids making a long list of e-mail addresses available to all the recipients (which is what happens if one were to put everyone's address in the To: or Cc: fields). For this reason, it often makes sense to use the Bcc: field for mailing lists. Some viruses also harvest e-mail addresses from users' cache folder or address book, and large CC lists may further the propagation of unwanted viruses, giving another reason to use Bcc:.
Many of have a habit of writing our name at the end of the email so that who receives our mail can see that he/she had sent the mail. But writing our name and details every time is a tough job .The solution for this in Gmail is the Signature option .You can get this option in the settings option which is at the top of the Gmail page. Once you click on this settings button you can get general tab of settings if you scroll down you can see a option like this and you can check the radio button and write your signature..From now every mail which you compose will have your signature at the end of the mail..
Getting irritated of seeing thousands of mails in your Inbox and fearing of losing some important stuff if you delete them .Then this the correct solution .There is a method called Achieving in Gmail…This thing can store your mails in separate folder called Archive and it doesn’t show you in your Inbox from now. Select all the mails in the Inbox or select those mails which you want to store and click on the Archive button . Now can see your empty Inbox .